Executive Administrative Assistant II - Project Clean Slate

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Executive Administrative Assistant II - Project Clean Slate

Salary

$59,102.00 - $79,323.00 Annually

Location

MI, MI

Job Type

Appointed (Other)

Job Number

20234013376PCSMM

Department

Non Departmental

Opening Date

05/04/2024

Closing Date

5/31/2024 11:59 PM Eastern

Bargaining Unit

9000-Non Union Salary Regular Service General

• Description

• Benefits

• Questions

Description

PROJECT CLEAN SLATE

EXECUTIVE ADMINISTRATIVE ASSISTANT

We are in search of a professional with experience in executive administrative assistant / office manager duties , particularly in a legal setting . This is an exciting time in the City of Detroit as we work to rebuild one of the most beautiful cities in the country.

An initiative of the City of Detroit, Project Clean Slate helps residents seek expungement of their criminal records to gain access to employment, housing, and educational opportunities.

If you want to be a part of this amazing opportunity, we welcome you to apply. Your contribution will be significant!

Location: Butzel Family Recreation Center

Days: Monday - Friday

Examples of Duties

This role is responsible for supporting Project Clean Slate ’s Executive Director.

• General support of Executive Director

• Tracking program metrics

• Assist ing with public - facing initiatives

• Drafting grant proposals

• Preparing agendas for weekly team meetings

• Managing weekly team meetings

• Processing court check requests and invoices

• Supply procurement

• Volunteer coordination

  Reviews correspondence and determines the appropriate method for routing.

• Answers and responds to r outine correspondence.

• Drafts replies to non-routine correspondence, subject to the review and approval by Executive Director .

• Serves as liaison between Executive Director and departmental staff, other City departments , and external agencies.

• Schedules appointments and maintains appointment calendar for Executive Director.

• Records and transcribes important or confidential material .

• Attends meetings with Executive Director and makes notes/records of the meetings.

• Assists staff by providing information about procedures, practices , and policies in division ,

• Develops and revises the format of forms to facilitate workflow .

• Supervises sm all group of clerical employees , evaluates work performance, and administers discipline.

• Instructs and trains employees on new procedures and/or operations.

Minimum Qualifications

Qualifications / Certifications:

• High school Diploma or GED; preferably some college courses in secretarial science or business administration.

• 10+ years of experience as executive administrative assistant / office manager in the legal field that demonstrates the ability to handle important office duties.

Equivalency

• Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Supplemental Information

Evaluation Plan

• Interview: 100%\

  Technical Skills:

• Advanced knowledge of Smartsheet.

• Familiarity with court pro cedures

• Notary (preferred)

  Knowledge & Attributes:

• Customer Advocacy - understanding customer needs is key to process improvement.

• Communication - effective verbal and written communication skills at all levels of the organization; essential for the many roles you may fill .

• Passion - must be self-motivated, have initiative, and have a positive personality.

• Change Leadership - demonstrated performance as a change agent in the past; ability to deal well with changes and setbacks.

• Program Specialties - specific experience in law - related fields is required.

Physical Demands

• The employee is frequently required to stand, walk and reach with hands and arms.

Work Environment

• Work is performed in a professional office environment.

• The employee routinely uses standard office equipment such as laptop computers, smartphones, photocopiers and filing cabinets.

The above statements reflect the general nature and level of work performed by employees assigned to this class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Essential duties may vary from position to position.

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

• Medical - Eligible for hospital, surgical, and prescription drug benefits.

• Dental

• Vision

INSURANCE

• Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

• Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

• Sick Leave

• Vacation

• Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

• At age sixty (60) if you have at least ten (10) years of service, or

• At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

• An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

01

Do you possess a High School Diploma or GED?

• Yes

• No

  02

  Do you possess some college courses in secretarial science or business administration?

• Yes

• No

  03

  Do you have 10+ years of experience as executive administrative assistant / office manager in the legal field that demonstrates the ability to handle important office duties? If so, explain in detail your work experience.

  04

  Did you attached your current updated Cover Letter, Resume and References?

• Yes

• No

  Required Question

Agency

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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