AP Specialist

Newport Beach, CA

Job Description

• Manage Multiple Locations with other AP Specialists and AP Manager

• Manually Manage AP inbox daily

• Ensure bills are getting into Chase360.

• Respond to internal/external emails.

• Help review New & Updated Vendor Documentation for AP Manager

• Processing Bills accurately

• Ensure proper general ledger coding of invoices.

• Process transactions and perform accounting duties such as account maintenance, recording entries and reconciling books of accounts.

• Establish a good working relationship with employees.

• Establishing a good working relationship with vendors.

• Verify vendor accounts, pay vendors and invoice or payment discrepancies.

• Ensure check requests and employee Expense Reports are supported with proper documentation (i.e., invoice, receipts, etc.)

• Ensure all online invoices are downloaded so that there are no late payments.

• Filing paperwork property whether in a filing system, or in our system.

• Assist with W9’s and 1099s to ensure proper tax reporting.

• Keep informed of regulatory requirements and best practices in accounting.

• Assist in special projects.

• Overtime as needed.

Qualifications:

• 3+ years of AP experience

• Comfortable with processing 400 invoices/weekly (Manual entries)

• Comfortable utilizing on Accounting software larger than QuickBooks

• 3 way match experience highly preferred

• Strong communication both written and verbal

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.